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Author Guidelines

1. Manuscript submission
2. The Editorial Review and Acceptance Process
3. Types of Manuscripts and Limits
4. Authorship Criteria
5. Manuscript Preparation and Submission
6. Ethics and plagiarism policy
7. Parts of the Manuscript
8. Revisions
9. Manuscript submission, processing and publication charges

1. Manuscript submission

The Editorial Board invites authors to submit original work relating to Medical Education and Medical Humanities.

The work may pertain to (but is not limited to) Innovations in Medical Education, History of Medicine, Narrative Medicine, Graphic Medicine, Disability Studies, and arts-based interventions in medical education and healing (Theater, Poetry, Literature, Films, music and Art, among others).

All manuscripts must be submitted on-line through the website after a free author registration. Registration allows authors to log into the author submission site with their user-name and password to submit and to keep track of their articles. Please contact the editorial office at rhime.meu@gmail.com in case of any difficulty.

2. The Editorial Review and Acceptance Process
Manuscripts will be reviewed for possible publication with the understanding that they are not being submitted simultaneously to any other journal, have not been published already, nor have been accepted for publication elsewhere.

All manuscripts received will be duly acknowledged. The Editors will review them initially; manuscripts that lack originality, have serious scientific or technical flaws, or fail to provide a significant message will be rejected at the editorial stage itself.

Each section editor will send manuscripts to two or more experts for review in a double-blinded manner, without revealing the identity of the contributors to the reviewers, and vice-versa. The authors may provide names of two or three qualified reviewers who have had experience in the subject, but who are not affiliated to the same institutes as the authors. However, the selection of these reviewers is at the sole discretion of the editor.

The contributors will be informed about the reviewers' comments, and will be given an opportunity to respond to them. On average, the submission to first decision period is not more than 30 days. The section editor, based on the comments of the reviewers on the revised manuscript, will take a final decision on acceptance or rejection of the manuscript.

Accepted articles will be copy edited for grammar, punctuation, style, and format. The editors reserve the right to modify manuscripts in order to ensure effective communication between the authors and the readers. In case extensive modification is required, the manuscript will be sent back to the author. Page proofs will be sent to the corresponding author just before the publication of the article in the journal. These should be returned as soon as possible, preferably within three days.

3. Types of Manuscripts and Limits*
Original article/Student original article: Descriptive, observational, or intervention study; outcome study; or survey
Word count of text is up to 3000 words (excluding references and abstract)
A structured abstract of up to 250 words
References up to 30
May include images

Review article: systematic critical assessment of literature/artwork/film/practice
Word count of text is up to 4000 words (excluding references and abstract)
A structured abstract of up to 250 words
References up to 90
May include images

Narrative medicine: narration of experiences of illness from physician or patient point of view
Word count of text is up to 2000 words including an unstructured abstract of up to 200 words
No references usually
May be submitted in an Indian vernacular language, with its English translation
May include images

Disarming Dialogues in Ethics and Professionalism: Student narratives or reflections accompanied by an expert commentary
Word count of narrative up to 1000 words

Perspective: Personal views and opinion on issues pertaining to education and humanities in medicine
Word count of text is up to 1000 words (excluding references)
An unstructured abstract of up to 150 words
References up to 10
May include images

Poetry and Fiction: on medicine and the healing arts 50-1000 words, no references usually
May be submitted in an Indian vernacular language, with its English translation where possible
May include images

History of Medicine: Famous medical quotes; historical milestones in medicine;reputable medical institutions and physicians of yore; artwork pertaining to any of the above
Word count up to 500 words
Up to five references
Up to five images

Chhayankan (Visual Art): Paintings, photographs, sketches, cartoons, videos or other visual media pertaining to illness and health
Up to five images or one video, with a self explanatory legend
May include a write up of up to 500 words

Research Brief: A short original article with some limitations
Word count of text is up to 1000 words (excluding references and abstract)
An unstructured abstract of up to 150 words
References up to 10
May include up to two images

Letter to Editor: brief, decisive observation
Word count up to 500 words and five references
May include two images

Announcements of conferences and meetings, and other news of interest to journal readers
Provide the name and address of the person, and link to website, from whence additional information can be obtained

Discover: reviews of books, movies, artwork and other media dealing with health and illness, or pertinent to medical education
Word count of text is up to 1000 words
Include up to five images of the work
Include details of publisher/ Producer and Director / Artist, as applicable

*If contributors feel that their manuscript does not fit into any of the defined categories or limits, please contact the editor for a possible waiver.

4. Authorship Criteria
As recommended by the ICMJE, authorship should be based on ALL of the following four criteria:

Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
Drafting the work or revising it critically for important intellectual content; AND
Final approval of the version to be published; AND
Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

In addition to being accountable for the parts of the work he or she has done, an author should be able to identify which co-authors are responsible for specific other parts of the work. Authors should have confidence in the integrity of the contributions of their coauthors.

Contributors who meet fewer than all 4 of the above criteria for authorship should not be listed as authors, but they should be acknowledged.
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5. Manuscript Preparation and Submission
Manuscripts must be prepared in accordance with "Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals (ICMJE-Recommendations)” developed by the International Committee of Medical Journal Editors and updated in December 2013.

The specific requirements of RHiME, based on the ICMJE-recommendations, are summarized as follows:

General Guidelines:
Use American English, except in the Poetry and Prose section which may be submitted in an Indian vernacular language (with English translation)
Double space the manuscript through out, starting each section on a new page
Number pages consecutively, starting with the first page. Page numbers should be inserted in the upper right hand corner.
Use Times New Roman or Arial font; size 12
Leave 25-mm margin on all four sides
Avoid abbreviations in the title. The full term for each abbreviation should be mentioned at its first use in the abstract or text; thereafter, use only the abbreviation.
Spell out numerals from one to ten; numerals at the beginning of the sentence should also be spelled out
When you submit an article, the following items must be included. Manuscripts that do not adhere to the following instructions will be returned to the corresponding author for technical revision before undergoing peer review.

1. Cover letter: should include
The title of the manuscript
Statement that the same or very similar work has not been published elsewhere, or been sent for simultaneous consideration to another journal.
Statement of presentation of the manuscript, or part of it, at a meeting. The name of the meeting/organization, place of meeting, and date on which it was presented should be provided.

Details of contribution, indicating what each of the authors has contributed towards the manuscript. Contributions could be towards concept, design, literature search, data acquisition, data analysis, statistical analysis, manuscript drafting, manuscript editing and final manuscript review. One author, who takes responsibility for the integrity of the work in its entirety, from inception to publication, should be designated as the corresponding author.

Statement that the manuscript has been read and approved by all the authors, that the requirements for authorship as stated earlier in this document have been met, and that each author believes that the manuscript represents honest work

2. Unblinded Title Page: All information that can reveal your identity should be limited to this page. Include the following:
Type of article
Title of the manuscript: brief but informative
Running title or short title of not more than 50 characters
Full names of contributing authors, including their highest academic degree, departmental and institutional affiliation, and email id.
The name, address, phone number, fax number and e-mail address of the author to whom all correspondence about the manuscript will be addressed
The word count of the abstract; word count of the text (excluding abstract, references and tables); and, total number of references, tables and photographs
Sources of support, if any
Acknowledgments, if any: The source of financial grants, funding, authors’ industrial links and affiliations should be acknowledged. The contributions of colleagues and institutions should also be acknowledged.
Statement of conflict of interest: Authors must declare any financial support or relationship that may pose a conflict of interest. If there is none, this should be stated.
Registration number of clinical trials registry
Checklist (click on the link to access: word format; PDF format)

3. Blinded Article file: This should include the main text of the article, beginning from Abstract and up to the Tables and References. Also include legends of images and appendices (each starting on a separate page). Images, if any, should be uploaded separately, and should not be included in this file. RHiME has a policy of blinded peer review; therefore, the main manuscript must not contain any mention of the authors' names or initials, the institution at which the study was conducted, or acknowledgments. Manuscripts that are not thus blinded will be returned to the corresponding author. Save the file as *.rtf or *.doc. Do not zip; limit the file size to 1 MB.

4. Images: Each figure/illustration should be supplied as a separate file in JPEG or TIFF format. Figures should be numbered consecutively (Arabic numerals) according to the order in which they have been cited in the manuscript.
Submitted images should be of good quality, high resolution (>100 dpi), and each not more than 4 MB in size. Do not zip the files. Images should be cropped to remove unnecessary areas.

When graphs, scatter-grams or histograms are submitted, the numerical data on which they are based should also be supplied. If photographs of people are used, either the subjects must not be identifiable or their pictures must be accompanied by written permission to use the photograph.

Provide a brief, appropriate legend; include explanatory material, if required, in the legend (legends should be included at the end of the blinded article file).

5. Contributors' form and Copyright (click on the link to access: Word Format; PDF format).

6. Ethics and plagiarism policy

Ethics Committee Approval: Authors must state that a suitably constituted Ethics Committee of the Institution has approved the protocol for the research project and it conforms to the provisions of the Declaration of Helsinki, 1995 (as revised in Tokyo, 2004). Authors should affirm that informed consent was taken from human subjects participating in research. Authors submitting their manuscripts to RHiME should ensure that the manuscript follows principles outlined by the Committee of Publication Ethics (publicationethics.org).

Please ensure that the manuscript is an original work of the author. The journal takes any issue of plagiarism very seriously.

Letters of permissions: from the copyright holder of any material (text/figures/illustrations etc) that the authors have reproduced in the manuscript; these must be submitted to the journal office.

Patient's right to privacy: avoid identifying information like patient's name, initials, or hospital number in the text or in illustrations/photographs etc. unless written informed consent has been given by the subject/guardian. Mask the patient's eyes if possible; if not, obtain written consent from the patient. All such written consent should be submitted with the manuscript.

The Copyright Form: (click on the link to access: Word Format; PDF format) has to be submitted in original with the signatures of all the contributors at the time of manuscript submission. It may be uploaded to the manuscript submission site, or emailed to rhime.meu@gmail.com as an image (after scanning), or submitted to the journal office via courier or fax (011-22590495).

7. Parts of the Manuscript
The text of original articles should be divided into the following sections: Abstract, Key-words, Introduction, Material and Methods, Results, Discussion, References, Tables, and Figure legends, in that order.

Style of Manuscript: Authors should follow the style detailed in the ICMJE - Recommendations.

Manuscripts should be arranged in the following order:

1. Title Page
2. Abstract
3. Keywords
4. Text
5. Acknowledgments
6. References
7. Tables
8. Figures with legends
9. Appendices

Abstract
The word count and structuring depends on the type of article. Structured abstracts should have the following sub-headings: Introduction or Background, Aim(s), settings and design, material and methods, statistical analysis used, results, and conclusions.

Keywords
Include 3-8 keywords that should preferably be MeSH terms recommended by the US National Library of Medicine’s Medical Subject Headings (MeSH) browser list. Visit http://www.nlm.nih.gov/mesh/MBrowser.html to look for appropriate key words for your manuscript.

Text
1. Introduction
Introduce the topic of your research in about 150 words. Organize the information in paragraphs, presenting the more general aspects of the topic early in the introduction (background), then narrowing down toward the more specific information that provides context (statement of problem and rationale); ending with the research question/hypothesis.

2. Material and Methods
Provide sufficient detail to allow other workers to reproduce the results.

Include information on the study design, type of study, the research population, inclusion and exclusion criteria, withdrawal criteria, and the duration of the study. Provide details of the instruments used, interventions and procedures performed, and measurements/observations planned. Standardized and/or documented procedures/techniques should be only briefly described, providing references to studies that document the original technique. New techniques, or modifications of existing ones, should be described in detail (include a justification for it in the Discussion).

In the case of a randomized controlled trial, report all elements, including the process of randomization, allocation concealment and blinding, description of stopping rules for individuals, for part of the study or entire study, the procedures and conditions for breaking the codes etc. should also be described. For details, see the CONSORT Statement available at http://www.consort-statement.org).

A graphic outline of the study design and procedures using a flow diagram must be provided. This should include the timing of assessments.

For apparatus used, give the manufacturer's name and address in parentheses. Give precise information of all drugs and chemicals used, including generic names, doses, and routes of administration.

Statistics
Provide information on how the data was managed, including data handling and coding for computer analysis, monitoring and verification. Detail, in logical order, all the statistical tests that were performed, making sure that each study variable was taken care of. Include reasons for the sample size selected, power of the study, level of significance, and procedures for accounting for any missing or spurious data. For projects involving qualitative approaches, specify in sufficient detail how the data was analysed.

3. Results
Present the study results in a logical sequence based on the objectives of the study; report findings related to the primary objectives first. Avoid duplication of results; do not report the same results in text, tables and illustrations. Rather, use tables and illustrations judiciously, only where the same information cannot be effectively and efficiently reported in the text.

When reporting numerical data, give the percentages along with the absolute numbers from which the percentages were calculated. Specify the statistical methods used; for all P values include the exact value unless it is less than 0.001.

Place supplementary material in an appendix rather than in the results section, so that it does not interfere with readability of the manuscript.

4. Discussion
Use the Discussion to explain the findings, compare them with research done by other scientists on the same topic, and explain differences, if any. Indicate future work that may lead to better discrimination between the hypotheses. Discuss the clinical relevance of the findings.

Identify any limitations that your study suffers from and acknowledge them, so that the reader gets a fair idea of why you got certain results. Include when appropriate. Suggest remedial action to solve the problem; further research to fill in gaps in our understanding; directions for future investigations;

Do not repeat the results in the Discussion; do not indulge in unwarranted speculation, inflating the importance of study findings; avoid tangential issues that have nothing to do with the outcome measures; don't make conclusions that are not supported by the data

In the end, provide a conclusion that includes a summary of what was learned based on the aim and objectives; what remains to be learned; limitations of what was done; benefits, advantages, applications of the research, future directions, and recommendations.

References
The Vancouver system of referencing should be used. For details authors may refer to ICMJE Guidelines (http://www.icmje.org or http://www.nlm.nih.gov/bsd/uniform_requirements.html).

In text, tables and figures: number the references in chronological order according to the sequence in which they are cited; use superscript Arabic numerals [in square parenthesis] after the punctuation mark.

In the reference list: list references in chronological order according to the index number assigned to them. Cite the names of all the authors when there are six or fewer. When there are more than six, cite the names of the first six authors, followed by et al. Do not include unnecessary elements such as month or issue of publication.

Names of journals should be abbreviated in the style of Index Medicus. Use complete name of the journal for non-indexed journals. Avoid using conference abstracts as references. Information from manuscripts that have been submitted for consideration of publication, but are not yet accepted, should be cited in the text as "unpublished observations". The authors should take written permission from the source.

The commonly cited types of references are shown here

Standard print journal article:
Dhaon S, Jain P. Blood pressure levels before dementia. Arch Neurol. 2005;62:112-6.

Standard online only journal article:
Polgreen PM, Diekema DJ, Vandeberg J. Risk factors for groin wound infection after femoral artery catheterization: a case-control study. Infect Control Hosp Epidemiol [Internet]. 2006 Jan [cited 2007 Jan 5];27:34-7. Epub 2006 Jan 6. Available from: http://www.journals.uchicago.edu/ICHE/journal/issues/v27n1/2004069/2004069.web.pdf

Online only journal article with doi:
Nanda B, Manjunatha S. Indian medical students' perspectives on problem-based learning experiences in the undergraduate curriculum: One size does not fit all. J Educ Eval Health Prof [Internet]. 2013 Oct 31[cited 2014 Jan 5];10:11. doi: 10.3352/jeehp.2013.10.11.

Chapter in a book:
Dewan P. Examination of the Nervous System. In: Gupta P, editor. Clinical Methods in Pediatrics. Delhi: CBS Publishers; 2009. P. 285-343.

Personal authors of a book:
Gupta P, Singh T, Shah D. Principles of Thesis Writing. 2nd. ed. New Delhi: Jaypee Brothers;2008.

Website:
Durham University. Centre for Medical Humanities: Medical Humanities. Durham: Durham University; 2013 Nov 12 [cited 2014 Mar 30]. Available from https://www.dur.ac.uk/cmh/medicalhumanities/

Newspaper article:
Perappadn BS. MCI pulled up for failing in its social responsibility. The Hindu [Internet]. 2014 Sept 17 [Cited 2015 Jan 1]. Available from http://www.thehindu.com/todays-paper/tp-national/tp-newdelhi/mci-pulled-up-for-failing-in-its-social-responsibility/article6417505.ece

Tables
Tables should be provided at the end of the manuscript, after the references, with each table on a separate page. They should compliment and not duplicate the information given in the text and figures. Number tables in Arabic numerals, consecutively, in the order of their first citation in the text and provide a comprehensive but concise legend above the table.

Column headings should be succinct and should indicate units of measurement in parentheses. Any supplementary material and all abbreviations should be defined in a footnote; use the following symbols for footnotes, in this sequence: *, †, ‡, §, ||, , **, ††, ‡‡

Appendices
These should be placed at the end of the paper, numbered consecutively in Roman numerals, and referred to in the text.

8. Revisions
While submitting a revised manuscript, authors must address each remark made by the referees. The referees' remarks along with the authors' point to point clarification should be inserted at the beginning in the revised file itself. In addition, the changes in the revised file should be marked by underlining the changed text, or using colored font.

9. Manuscript submission, processing and publication charges: None

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it being considered by another journal for publication (or if it is, then an explanation has been provided in Comments to the Editor).
  2. The submission file is in ODT, DOC, or RTF file format.
    Do not try to submit DOCX

    The text is double-spaced; uses a Times New Roman or Arial 12-point font; and leaves 25-mm margin on all four sides
  3. The text adheres to the stylistic requirements outlined in the Instructions to Authors
  4. No abbreviations in the title. The full term for each abbreviation is mentioned at its first use in the abstract or text; thereafter, only the abbreviation is used
  5. Numerals from one to ten are spelled out; numerals at the beginning of the sentence have also been spelled out
  6. References are in Vancouver system; where available, URLs for the references have been provided.
  7. Pages are consecutively numbered, starting with the first page. Page numbers are inserted in the upper right hand corner
  8. Separate files are prepared for upload: the blinded article file to be uploaded first; followed by cover letter, unblinded first page file, images, and annexures - each to be uploaded as supplementary files
  9. Cover letter includes: title of manuscript; declaration of simultaneous submission and of presentation at a meeting; details of contributing authors; name of author who takes responsibility for the integrity of the work; and statement that all authors have read and approved the work
  10. Blinded Article file: includes the main text of the article, beginning from Abstract and up to the Tables and References, and where required, includes legends of images and appendices (each starting on a separate page)
  11. Images: Each figure/illustration should be supplied as a separate file in JPEG or TIFF format.
    Figures should be numbered consecutively (Arabic numerals) according to the order in which they have been cited in the manuscript
    Images are being submitted separately as supplementary files and are of good quality, high resolution (>100 dpi), and each not more than 4 MB in size. Not zipped
  12. Three to eight keywords, preferably MeSH terms, included
 

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